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(Updated November 11, 2022)

For the most up-to-date information on the University's response to COVID-19 (coronavirus) can be found at wmich.edu/covid-19. The following are important definitions and frequently asked questions about study abroad-related travel given the current outbreak of COVID-19. Additional helpful resources include  and .

Important Definitions 

• HIGE: The Haenicke Institute for Global Education, WMU’s international office.
• Enrollment Fee:  The part of the billable program fee that covers �鶹��SA operations and is billed to a student’s account after committing to a program.
• Commitment Fee: The non-refundable portion of the total billable program cost.

Frequently Asked Questions 

• Q: Are �鶹��students required to be vaccinated against COVID-19 in order to participate in a study abroad program?
• Q: Do students who committed to a study abroad program in Broncos Abroad assume financial responsibilities?
• Q: Does �鶹��Study Abroad promote programs in countries that are designated Levels 3 or 4 by the U.S. Department of State?
• Q: Does �鶹��SA cancel study abroad programs (prior to the official start date) if the U.S. Department of State’s Travel Advisory System designates a country at Level 3 or Level 4 or per CDC or U.S. government mandates? If so, what fees do committed students owe?
• Q: What fees does �鶹��SA charge committed students if a third-party study abroad provider or a hosting institution cancels a program (at any level) prior to the student leaving the United States?
• Q: What fees does �鶹��SA charge committed students who voluntarily withdraw from a program traveling to a U.S. Department of State Level 1 or 2 country (for any reason) prior to leaving the States?
• Q: What fees do students pay if they return home (for any reason) prior to the conclusion of a program while their host country remains at U.S. Department of State Level 1 or Level 2?
  
• Q: What happens if study abroad students leave the States when a country is designated Level 1 or Level 2 by the U.S. Department of State, but the country is changed to Level 3 or Level 4 while students are outside the United States?  What fees do students owe?
• Q: What happens if the student experiences difficulties leaving the host country to return to the US due to quarantines, lack of transportation to the States or other issues? Who pays for it?
• Q: When students are abroad and return to the States for any reason, are they responsible for making changes to and paying for airplane tickets? 
• Q: What if students need to return to the States but inform �鶹��SA that they do not have sufficient funds to pay for changes to their airfare?
• Q: Will �鶹��SA provide health insurance for students who remain abroad despite being encouraged to return to the States?
• Q: Do students forfeit study abroad scholarships managed by HIGE if a program is canceled?
• Q: Do students forfeit study abroad scholarships not managed by HIGE if a program is canceled?
• Q: Does �鶹��Study Abroad medical insurance cover Covid-19?
• Q: What happens and who pays if participants are mandated to quarantine outside the United States?
• Q: Does �鶹��SA pay costs associated with mandatory Covid testing prior to, during, or after the official program dates of a �鶹��program?
• Q: What happens if a student tests positive for covid-19 prior to departing the host country?
• Q: What happens and who pays if the United States government mandates quarantine upon return to the United States?
• Q: Does �鶹��require students to quarantine prior to returning to campus?

Q: Are �鶹��students required to be vaccinated against COVID-19 in order to participate in a study abroad program?

A: No. Effective 11/11/2022, �鶹��no longer requires any student participating in a study abroad program to be fully vaccinated against COVID-19. Please note, individual countries, airlines, study abroad partner institutions, or other study abroad organizations external to �鶹��may require a COVID-19 vaccine, or require other COVID-19 specific procedures. Students are responsible for informing themselves on these policies and would need to adhere to those requirements or policies.

Q: Do students who committed to a study abroad program in Broncos Abroad assume financial responsibilities?

A: Yes, committed students agreed to the terms of the “Statement of Responsibility Document” in Broncos Abroad and assume financial responsibilities.

Q: Does �鶹��Study Abroad promote programs in countries that are designated Levels 3 or 4 by the U.S. Department of State? 

A: �鶹��SA does not usually promote study abroad programs in countries designated Level 3 or Level 4 by the U.S. Department of State or in countries where the CDC has recommended against non-essential travel. However, because program development requires several months of advanced planning and State Department and CDC levels now change with increasing frequency (due to health and safety updates), �鶹��SA will seek to be proactive and anticipate these changes and so there may be times when program development and recruitment will take a flexible approach to standard �鶹��SA practices.

Q: Does �鶹��SA cancel study abroad programs (prior to the official start date) if the U.S. Department of State’s Travel Advisory System designates a country at Level  Level 3 or Level 4 or per CDC or U.S. government mandates? If so, what fees do committed students owe? 

A: No, students are asked to sign a waiver accepting additional risk. Students who committed to the program are responsible for all non-recoverable expenses but do not have to pay the �鶹��SA enrollment fee or the commitment deposit.

Q: What fees does �鶹��SA charge committed students if a third-party study abroad provider or a hosting institution cancels a program (at any level) prior to the student leaving the United States?

A: Students are responsible for all non-recoverable expenses but do not have to pay the �鶹��SA enrollment fee or commitment deposit.

Q: What fees does �鶹��SA charge committed students who voluntarily withdraw from a program traveling to a U.S. Department of State Level 1 or 2 country (for any reason) prior to leaving the States?

A: The commitment deposit and nonrecoverable expenses.

Q: What fees do students pay if they return home (for any reason) prior to the conclusion of a program while their host country remains at U.S. Department of State Level 1 or Level 2?

A: The commitment deposit and non-recoverable expenses. Provision of academic credit will be at the discretion of the hosting institution.

Q: What happens if study abroad students leave the States when a country is designated Level 1 or Level 2 by the U.S. Department of State, but the country is changed to Level 3 or Level 4 while students are outside the United States?  What fees do students owe? 

A: Each case is likely to be different, from complete cancellation to offering students the ability to finish a program online in the States or abroad. Students are asked to sign a waiver accepting additional risk. Students who return to the States from U.S. Department of State Level 3 or Level 4 countries prior to the completion of their program are charged the enrollment fee and nonrecoverable expenses. Students who made independent housing arrangements abroad or contracted other services (not part of their billable �鶹��SA program fee) are responsible for negotiating with providers and making necessary payments.

Q: What happens if the student experiences difficulties leaving the host country to return to the US, due to quarantines, lack of transportation to the States or other issues? Who pays for it?

A: �鶹��SA will continue to provide duty of care obligations to the student but the student assumes financial obligations, responsibility for facilitating departure, and the increased possibility of more stringent policies enacted by foreign and/or the United States government(s). Destitute U.S. citizens abroad who need temporary financial assistance should contact the U.S. Department of State's Office of Overseas Citizens Services (888) 407-4747 (or from overseas +1 202-501-4444). Students may also submit the “Study Abroad Emergency Funding” request form to �鶹��SA and solicit additional financial assistance to defray expenses. Please note that "Study Abroad Emergency Funding" is extremely limited and may not be available. Students who require more financial assistance can solicit �鶹��SA for financial assistance that will be billed back to the student on their �鶹��student account.

Q: When students are abroad and return to the States for any reason, are they responsible for making changes to and paying for airplane tickets?

A: Yes, unless airfare was included in the billable �鶹��SA program fee (which is almost never the case). Students were required to purchase their own round-trip airfare prior to departure from the States and would need to contact airlines directly to make changes to their tickets. During emergencies, most carriers work with travelers to adjust for no fee or nominal fees. All travelers are encouraged to purchase airfare travel insurance prior to departing the States.

Q: What if students need to return to the States but inform �鶹��SA that they do not have sufficient funds to pay for changes to their airfare? 

A: Students may submit the “Study Abroad Emergency Funding” request form to �鶹��SA and solicit additional financial assistance to defray expenses. Please note that "Study Abroad Emergency Funding" is extremely limited and may not be available. Students who require more financial assistance than �鶹��SA can provide can also solicit financial assistance that will be billed back to the student on their �鶹��student account.

Q: Will �鶹��SA provide health insurance for students who remain abroad despite being encouraged to return to the States? 

A: Yes, unless the program is officially cancelled. In the case of program cancellation, the student will be notified the specific date when the �鶹��Study Abroad insurance terminates. Students may purchase additional coverage from a different insurance provider if they will be abroad outside official program dates.

Q: Do students forfeit HIGE study abroad scholarships for canceled programs? 

A: Scholarships managed by HIGE include: Global Engagement, HIGE Travel, HIGE Virtual, Global Education, Mesara Airfare, President’s Grant, and Wenger Memorial. Students forfeit study abroad scholarships managed by HIGE for canceled programs when (a) �鶹��SA cancels the program prior to the official program start date, (b) the student withdraws from a program prior to the official program start date, and (c) the student does a full withdrawal from the program while abroad (earning zero credits).

The one exception is the Mesara Airfare Scholarship; this private donor has indicated that student recipients of this scholarship do not have to return Mesara funding to HIGE if they have already purchased their ticket and can demonstrate in writing that the airline refuses to refund the ticket. Students do not forfeit HIGE study abroad scholarships for canceled programs when the program is canceled by �鶹��SA after the official start date and the student is already abroad..

Q: Do students forfeit study abroad scholarships not managed by HIGE if a program is canceled?

A: �鶹��SA does not control or make decisions regarding non-HIGE scholarships offered by �鶹��departments, colleges, and programs, or by domestic, foreign, private, or governmental entities or agencies. Students must contact non-HIGE scholarship donors for their policies.

Q: Does �鶹��Study Abroad medical insurance cover Covid-19? 

A: �鶹��Study Abroad insurance does not cover routine testing abroad for Covid-19 but does cover medical costs outside the United States if a member seeks medical attention for Covid-19 like symptoms.

Q: What happens and who pays if participants are mandated to quarantine outside the United States?  

A: Participants are expected to follow country guidelines and requirements. �鶹��Study Abroad insurance includes coverage for the cost of COVID-19 quarantine, up to a defined amount. If COVID-19 quarantine costs exceed the �鶹��Study Abroad insurance benefit, then the student is financially responsible for those additional costs. 

Q: Does �鶹��SA pay costs associated with mandatory Covid-19 testing prior to, during, or after the official program dates of a �鶹��program?

A: No, unless these costs were originally included in the program fee. Each country formulates policies for Covid-19 testing, and these policies change frequently.

Q: What happens if a student tests positive for Covid-19 prior to departing the host country?

A: If a student contracts Covid-19 while studying abroad, the student must adhere to all local quarantine policies. Western Michigan University is not responsible for any additional costs they may incur related to positive infection status, required isolation, or required quarantine including but not limited to: medical treatment, flight change fees, additional Covid-19 testing, extended insurance coverage, quarantine expenditures, and any other related direct or indirect costs.

Q: What happens and who pays if the United States government mandates quarantine upon return to the United States?   

A: Participants must follow U.S. government guidelines. The student or their U.S. health insurance provider (not �鶹��SA Insurance) assume costs.

Q: Does �鶹��require students to quarantine prior to returning to campus? 

A: All university personnel and students must follow WMU's Safe Campus guidelines.